1. Controller
Agile Work Oy (“Agile Work”, “we”, “us”)
Kuortaneenkatu 2, 00510 Helsinki, Finland
tel. +358 505427740
2. Contacts
Got a question about data protection at Agile Work? Drop us a line at contact@agilework.fi and we’ll get back to you.
3. What is this notice for?
We collect certain personal data about our clients, potential clients, partners, individuals who want to hear our news, as well as recruitment candidates.
We collect this data so that we can, for example, be able to respond to requests for new business, send newsletters to our subscribers, and process job applications sent to us via our website. We also use analytics on our website to learn more about how it is used and how we can improve it.
In this Privacy Notice, you’ll find details about the data we collect about you and how we use it to better your experience.
4. What data do we collect and how do we use it?
Recruitment candidates
If you apply for a job at Agile Work, we’ll collect the following information about you (you may have provided this on our website, or we’ve obtained it during the recruitment process):
- Your name and contact information
- Professional interests and skills
- Link to your LinkedIn profile
- Cover letter, CV, and other files/information that you personally wish to send us
- Data relevant for processing the application as obtained during discussions, interviews, and other communication between Agile Work and you
We use this data only for the purposes of processing your application and communicating with you during our recruitment process. We do not share your information with anyone else unless it is expressly required by applicable laws or requests by public authorities.
Clients, partners, and other contacts
Are you an existing Agile Work client, have you subscribed to our newsletter, requested contact regarding new business opportunities, or opted to hear more about our services? In order to be able to stay in touch with you, we collect and process the following data:
- Name, title, contact information
- Information on your organization and your position in it
- Your request and communication with Agile Work and the necessary information and notes concerning such contacts between you and Agile Work (such as services ordered and provided, billing information, information on meetings, and communication between you and Agile Work).
- Information on newsletter, marketing, event or invitation concerning you
- Data created based on the above-described data we already have.
We obtain this data when you send contact requests to us (e.g. subscribing to our newsletter), by receiving the data from a reliable public source such as public company databases, or in the context of our services to you or your dealings with us (e.g. contact details to communicate with you about our existing client relationship).
We use this data for
- Managing the business relationship between you and Agile Work
- Processing requests sent to us, providing our services, and pursuing the legitimate interests of Agile Work related to such request and services
- Promoting our services, communicating with you, and sending newsletters you have subscribed to
- Analyzing, planning, and improving our operations
Your data is not shared with any other parties outside Agile Work, unless expressly required by applicable laws or public authorities. We may also share your data with our trusted partners if processing your request or provision of our services requires us to do so.
5. Cookies and analytics
We use cookies on our website to improve its user experience. Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact how our website functions.
When you access our website, we ask for your consent to allow us to store the following cookies on your device:
- Google Analytics – We use Google Analytics to collect information about how users behave on our website. We use the information to compile reports and to help us improve the site. These cookies collect the number of visitors to the website, where visitors have come to the website from, and the pages they visited. You can read more about these cookies and how Google safeguards them here.
- Twitter Analytics – We use Twitter Analytics to measure Twitter campaign efficiency.
- Facebook Pixel – We use Facebook Pixel to measure, optimize and build audiences for our advertising campaigns served on Facebook. It allows us to see how users move between devices when accessing our website and Facebook and targeted Facebook advertising to users most likely interested in such advertising by analyzing which content the user has viewed on our website. For more information about Facebook Pixel, please see here.
- LinkedIn Insights – We use LinkedIn Insights to measure LinkedIn campaign efficiency.
- Hubspot – We use Hubspot to analyze the use of our website, administer the website, and track users’ movements around the website. We also use Hubspot for tracking our email marketing. For more information about Hubspot, please see here.
6. How long do we store your data?
We store the data only as long as is necessary for the respective purpose. Since this period depends on the case at hand, we review the necessity of our data regularly and erase data when it is no longer needed.
8. What rights do you have?
You have the right to request access to, erasing, and correcting your personal data as held and processed by Agile Work, as well as to send us any other requests based on the applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.
Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to lodge a complaint regarding the processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.
9. How do we secure your data?
We consider all personal data we collect to be confidential. Your data can only be accessed by the Agile Work employees when it is necessary for them to perform their work related to your data.
We may outsource our processing of personal data to external service providers. In such events, we enter into appropriate agreements with the providers in order to ensure that your personal data is processed confidentially and in accordance with this Privacy Notice and any applicable laws.
10. Changes to this Privacy Notice
We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.
