Facilitating a common vision to accelerate the path to the future


Towards the workplace of the future

Imagine the following scenario; The world is being hit by a pandemic and all possible work must be done remotely. Unfortunately, this is a scenario that is all too familiar to us and it is something the biggest workplace transformation that a company may have to do, and it had to be done in days. Sounds impossible, but that’s exactly what Visma did when the Covid pandemic started. While this is all interesting, there is a more interesting question, “What now?” 

The Covid-19 Pandemia has changed our ways of working for good, and that should be noted when planning to return to the office and how we develop future visions. What kind of projects and spaces are needed, why and who will come to the office and what are the teams in future. 

Return to the office

When it was finally time to start thinking about returning to the office, there was the question of what kind of workplace employees want to return to. Do they really want to return to the same work environment where they left or would now be the right time to look to the future? Visma decided to look to the future.

This, of course, raises a lot of questions; What changes should be made to the existing premises? How to support the work culture in the hybrid work model? What would a change in the work environment cost? And how to get all three companies under Visma behind the same vision?

Change is not only about bricks and mortar, it is more about finding the common shared vision.

Facilitation of a shared vision

What makes Visma special is that there are three separate companies under Visma, each with its own management and its own characteristics. As the change affected the entire property, it became necessary for the three companies to create a common vision.

In order to gain a holistic view and understanding of the organization’s culture and operations, vision and objectives for the future workplace and ways of working we organized interviews for the key internal stakeholders, workplace surveys for the employees and scenario workshops for the workplace transformation core team.

Based on all the data collected, the vision for a future-proof workplace for Visma was crystallized.

“Agile Work drived the project forward dynamically, enabling the entire project to succeed. At the bidding stage, Agile Work presented the clearest concept of all bidders, which convinced us, it was easy to see at that stage how the project would proceed "

Mikko Suhonen / Visma

The direction of agile future-proof workplace

The most important thing that was achieved in the project was a common state of mind, a vision of the future and a cost estimate. The project schedule was really tight, but we were able to offer Visma an agile implementation, which will help them move to the next phase of the project quickly after the initial configuration.

Thanks to the carefully executed define phase, Visma can now move into the execution phase of their future-proof workplace, under one vision.